An Expert Guide to Fixing Unable to Print Checks in QuickBooks

It is possible to have QB create checks for you. However, there are instances when users are unable to print checks in QuickBooks, which might interfere with daily operations. Read this post to learn about the steps to take to resolve a similar problem. 

Unable to Print Checks in QuickBooks

If you frequently encounter problems printing checks in QuickBooks, you may be frustrated. Carefully follow the instructions, making sure you don't miss anything. 

What are the Main Reasons Behind the Issue in Printing Checks in QB? 

We have various reasons for the QBO & QBDT versions of the application printing checks issue, see through it once: 

• The QBPrint file is damaged

• Invalid error in Microsoft XPS writer

• Using an outdated Adobe PDF reader

• Old cookies & cache file

Explore more:- How do I use the QuickBooks Migration Tool?

Recommended Resolutions to Fix Unable to Print Checks in QuickBooks

This segment provides quick and effective solutions to fix the print check issue by following a few simple steps. 

Take a look at it: 

Method 1: Modify the QBPrint file

• To access the QBprint.To open the qbp file, navigate to the following folder: C:\ProgramData\Intuit\QuickBooks 20xx (where 20xx is the version of your QuickBooks)

• C:\ProgramData\Intuit\QuickBooks YEAR and C:\Users\**remote user**\AppData\Roaming\Intuit\ YEAR VERSION\ are the locations for servers 2008 and 2012.TSPrinterSettings

• In your QuickBooks version, right-click the QBprint.qbp file and select rename

• Finish the file name with .old. For instance, QBPrint.qbp.old

• Run QuickBooks once more now

• Choose Printer Setup from the File menu

• Configuring a Printer

• Click OK after selecting any transaction from the list of Form names. In this stage, a new QBprint.qbp file is created

• Select any transaction from the list of form names

• Note: This must be completed for a single transaction

• Return now and attempt to print checks once again

Method 2: Use Incognito mode

• To open a new tab in Google Chrome, press Ctrl + Shift + N

• For Mozilla Firefox – Press Ctrl + Shift + P

• And Safari browser – Press Command + Shift + N

Method 3: Rebuild and Check the Data

• Launch the QuickBooks programme

• On the file menu, select Utilities 

• Pick Verify Data

• When you see that QuickBooks found no issues with your data, click OK

• You will be prompted to choose Rebuild Now or View Errors if there was a problem with your data

• After tapping the File, select Utilities

• The QuickBooks Information box will pop up after you select Rebuild data. Click OK after completing the on-screen directions

• Before rebuilding, QuickBooks requests that you create a backup of your company file. You can pick Cancel if you don’t want a rebuild. If you want a backup, select OK

• If it hasn't already, QuickBooks will ask you to change your backup selections. After selecting Backup Preferences and making any required adjustments, click OK

• Select Show in Finder to find the backup after it's finished, or OK to finish

• At the end of the rebuild procedure, tap OK

Method 4: Turn on Adobe Reader in your web browser

Internet Explorer

• Click the Tools icon after launching Internet Explorer

• After selecting Manage Add-ons, select Toolbars and Extensions

• In the Show section, select View Add-ons

• If Adobe is installed, it will show up in the Manage Add-ons panel

Chrome by Google 

• Select Settings by tapping on Menu (three dots in the upper right corner)

• Enter the PDF document in the search bar

• Click on Additional Content Settings after swiping down

• After selecting PDF documents, click Download PDF files

Read about:- How do I fix QuickBooks Migration Error 1009?

Conclusion 

This blog focuses on resolving the reasons behind the "Unable to Print Checks" issue in QuickBooks. Moreover, if you face challenges in performing the task, you need to dial +1(855)-738–0359 and consult our experts properly. 

Unable to Print Checks in QuickBooks – Frequently Asked Questions

Why am I unable to print checks in QuickBooks?

• You may be unable to print checks in QuickBooks due to incorrect printer settings, outdated QuickBooks software, or issues with check formatting. Errors in the company file or missing permissions can also prevent successful check printing.

How do I troubleshoot QuickBooks when it won’t print checks?

• First, verify that your printer is properly connected and set as the default device. Ensure the check template in QuickBooks matches the physical checks, and confirm that the software is updated to the latest version. Restarting QuickBooks and the printer often resolves temporary issues.

Can incorrect check alignment cause printing problems in QuickBooks?

• Yes, if the check alignment or template is misconfigured, printed checks may appear off-center or fail to print entirely. Using the Print Setup option in QuickBooks to adjust alignment ensures checks print correctly on the check stock.

Does running QuickBooks as an administrator help with check printing issues?

• Yes, running QuickBooks with administrative privileges allows the software to access system resources and printer configurations, which can resolve issues that prevent checks from printing.

Can printer driver issues affect printing checks in QuickBooks?

• Absolutely. Outdated or corrupted printer drivers can prevent QuickBooks from communicating with your printer. Updating or reinstalling the printer driver often resolves this issue.

Why do some users get a blank page when printing checks in QuickBooks?

• Blank pages typically appear when the printer is not properly selected, the check template is corrupted, or QuickBooks encounters a software glitch. Verifying printer selection and performing a test print with another document can identify the cause.

Is it necessary to adjust QuickBooks check printing preferences?

• Yes, QuickBooks allows you to select check style, orientation, and alignment. Adjusting these preferences in the Print Checks window ensures that your checks print accurately and prevents misalignment or incomplete prints.

Can network printers cause issues with printing checks in QuickBooks?

• Yes, using a network printer may result in delays or failed print jobs if connectivity is unstable. Ensuring the printer is online, accessible from your system, and properly shared on the network can fix these problems.

Does updating QuickBooks resolve check printing errors?

• Yes, QuickBooks updates often include fixes for known printing errors. Keeping the software current ensures compatibility with your printer and avoids bugs that could prevent checks from printing

What steps can I take to prevent future check printing issues in QuickBooks?

• Regularly updating QuickBooks, maintaining correct printer drivers, using compatible check stock, and reviewing print setup options can prevent printing errors. Ensuring proper permissions and system stability also keeps check printing smooth and reliable.