QuickBooks Condense Data utility helps you to compress your data file. If your QB is running slow while managing your QBDT account then this feature of the QuickBooks condense repair tool, helps you enhance your performance without any data damage. Users can also remove audit trails & reduce the size of a large file without putting company data at risk and it will not only delete unbilled expenses but also make a consolidated journal entry. So, read the complete article to dig deep into the process of rectifying this error.
If you are unable to follow the instructions, you can reach us at +1 855-738-0359 to get help from our technical team.
Various Benefits of Condense Data Utility
Condense QB Data Utility lets users to compress their data files and reduce its size. Companies around the globe prefer to reduce QuickBooks file size for the following reasons mentioned below:-
It eliminates unnecessary transactions while not harming the important transactions.
It helps to summarize your detailed transactions.
It reduces the size of the company file by erasing audit trails.
It makes it easier to access and run the company file and also makes it faster.
You May Read Also : QBCFMonitor service is not running on the server computer
Steps to Use the QuickBooks File Condense Utility
Before you start with the procedure of condensing the company file, ensure to follow the steps listed below in order to back up the transactions that will not be covered in condensation of the file and to run the report go through the following steps:
Launch the QuickBooks application,select File tab and locate to Utilities.
Choose Condense Data option and select the Transactions before a specific date option then enter the appropriate date.
Check-mark the optional box, select Next then click on Summarize inventory transactions which is recommended in this situation and choose how your inventory will be condensed, afterwards click on Next.
Eliminate the transaction groups to your wish and press Next.
Tap on Begin Condense though it will not start condensing as of now but will only run the report.
Prepare your company file now for condensing through the following steps mentioned below:
Erase the closing date of your data file by following these steps:
Access QuickBooks application, choose the Edit menu and tap on Preferences.
Locate to the Company Preferences then click on the Set/Date Password option and remove the date given in the box.
Press OK and edit the transactions that are entered prior to your company starting date as you cannot fix them later on.
To locate them, run the Profit and Loss and Balance Sheet utilities and under Chart of Accounts, re-sort the lists.
Verify that there is zero data damage by using the Rebuild and Verify Data Utility.
Create a back up of your company file and copy it to a secure and easily accessible location.
Also read this blog : Quickbooks Remote Hosting
Lastly, you are required to print or save the following data as PDF’s to later compare them with the condensed data and check if all the information is still intact.
First is Accrual-based Profit and Loss for all the dates.
Second is Accrual-based Balance Sheet for all the dates.
Third is Cash Flow statements.
Fourth is /R and A/P Aging Detail for all the dates.
Last is Reports recommended by your accountant or adviser otherwise.
Conclusion
Steps To Use QuickBooks Condense Data Utility is an important tool developed by Intuit. This article is a perfect guide to QuickBooks Condense Data Utility and if you any further queries, we suggest you to ring us at +1 855-738-0359 to get immediate response from our team of professionals .
Know More About: QuickBooks Enterprise cloud Hosting
Comments